RFP Comprehensive Review Land Use Policies

Town of South Bruce Peninsula
Request for Proposals
For

A "Comprehensive Review" Of Land Use Polices and Land
Use Designations Within the Wiarton Primary Urban Area

Prepared by:

COUNTY OF BRUCE
PLANNING & ECONOMIC DEVELOPMENT DEPARTMENT

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1. Introduction

The Town of South Bruce Peninsula invites Requests for Proposals to undertake a
"Comprehensive Review" of land use polices and land use designations for the Wiarton Primary
Settlement Area, as contained within the Town of South Bruce Peninsula Official Plan.

This review will be undertaken in regard to the redesignation of certain lands currently
designated for industrial, commercial, or rural uses, to residential use designation south of the
urban community of Wiarton.

2. Background/Location

The Town of South Bruce Peninsula is a lower tier municipality within the County of Bruce.
The Town consists of the southern portion of the Bruce Peninsula and is bordered to the west and
east by Lake Huron and Georgian Bay respectively.

The Town is the result of the amalgamation of the former Townships of Albemarle and Amabel,
the former Village of Hepworth and the former Town of Wiarton in January 1999. The
community has a population of approx. 8090 with a significant percentage of seasonal residents.

In the early 1990's, prior to municipal restructuring in the County, the Town of Wiarton annexed
lands from the former Amabel Township. The purpose of the annexation was to provide growth
and expansion opportunities for the Wiarton urban area. The lands were subsequently brought
under control of the Town of Wiarton Community Land Use Plan and the Wiarton
Comprehensive By-law. The predominant land use designation for the lands was and still is
"Highway Commercial and Industrial" (Appendix A).

3. Issues

The need for a comprehensive review has been brought about by the range of development issues
within the annexed lands. There have been proposals to redesignate some lands from
"Industrial" to "Residential", and proposals to expand the size of the urban boundary.
Additionally, the Municipality has been struggling with the proper way to plan for and then
provide sewer and water services, storm water management, internal road networks, and
cycle/pedestrian access.

The Municipality is also aware that prior to converting "employment lands" to another use, or
expanding the urban envelope, a "Comprehensive Review", that meets the minimum
requirements of the Provincial Policy Statement (PPS) shall be required (Appendix B).

3.1 Given the types of growth that may be expected to occur in the Wiarton plan boundary, is
there enough land designated for future growth?

3.2 Are the subject lands appropriately designated within the area?

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3.3 Are the existing development polices as found in the exiting official plan adequate to
provide for proper growth for the area over the next 20 years?

3.4 Is there a sufficient rational to expand the limits of the existing urban envelope and/or to
convert some of the employment lands to other urban type designations?

4. Required Elements - Project Delivery and Public Participation

The Council places high value on creativity and innovation in project delivery and public
participation methods. There is a general feeling that standard methods of public participation
are becoming somewhat time worn (such as surveys, open houses, public meetings). This is not
to say that these methods should be ruled out, but we ask those responding to the RFP to use
creativity and imagination in engaging the public in this process.

The following minimum components shall be required:

i) The consultant shall be required to report to a project steering Committee that
shall be appointed by Council. The consultant shall meet with the steering
committee at least once in every proposed project phase;

ii) The consultant shall ensure that the public is engaged in a meaningful way in each
stage of the process;

iii) The consultant shall provide background information/reports in format that is
suitable as supporting documentation for any required official plan amendments,
and zoning by-law amendments.

iv) The Consultant shall ensure that all statutory requirements of the Planning Act are
met.

As a guideline to consultants only, Council would expect the process might include the following
standard elements:

Phase I: Summary of Background information/ Preliminary Issues/Actions Identification
Phase II: Preliminary Issues/Actions Refinement
Phase III: Official Plan Policy Development/mapping; Plan Amendment preparation;
Proposed Zoning By-law amendments.
Phase V: Adoption by local Council

5. Availability of Background Material

It is expected that the successful consultant shall make use of existing background information.
However, the consultant shall be required to provide updates to existing data where required.
Existing background data that is available to the consultant includes:
Existing official plans and maps from all areas covered
Existing Zoning By-laws

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Bruce County Official Plan, and associated background report
Digital Parcel fabric, geo-referenced, including associated O.P. and zoning layers
Sewer and water capacity and infrastructure information
Bruce County Housing Study

6. Deliverables

The consultant shall provide to the Council twelve complete paper copies of the all documents in
a format suitable for adoption, along with associate schedules. The consultant shall also provide
one digital copy of all text documents in a MS word format. Digital map files shall be provided
that in ESRI shape file format ­ georeferencing on base maps must be maintained by consultant
in the development of any new thematic layers.

7. Pricing

All prices must be in Canadian Funds and include Goods and Services Tax and Provincial Sales
Tax separately, where applicable. The proposal shall include the following:
- A summary of the method of costing used.
- A summary of the major work components and the prices/estimates assigned to each
phase including an estimate of the number of hours that will be required for the issues
identified in section 4 broken down by level of staff assigned to each of the phases.
The scope of the engagement may only be broadened with express written authority
of the Town.
- The set fees should indicate all aspects of the Request for Proposal.
- Any report or item over and above the terms, conditions and specifications as outlined
shall be detailed complete with pricing per addition.

8. Study Timing

Response to this RFP should provide timing details for each phase in the project. Council has
estimated that the study should have a total duration of 6 months from start to finish.

9. Notification and Critical Dates

ACTIVITIES DATES

Request for Proposal issued April 24, 2008
Responses due May 30, 2008
Staff Recommendation to Council
Notification of Award of Proposal June 30, 2008
Delivery commences

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10. Study Budget

The Study Budget Upset Limit is _____ including fees and disbursements, but not including
GST.

11. Qualifications

The consultant(s) shall be a registered professional planner (RPP, MCIP). Experience in rural
and small town planning is considered an asset.

12. Evaluation of Submissions

Tenders shall be reviewed by the Council and/or staff. The evaluation of the Proposals will be
based primarily on the following criteria being assessed:

Work Plan (20 points)
Demonstrated ability and experience on similar projects (10 points)
Qualifications/Experience of key project personnel (10 points)
Creativity of Application (15 points)
Proposed Fee (45 pts to lowest - 35 pts to highest)

MAX. POTENTIAL SCORE 100 points

13. Acceptance/Rejection of Submissions

The proposal shall clearly identify a work plan, costs and schedule to satisfy the Minimum
Deliverables of the Project as described in Section 6. The proposal shall identify a Project
Manager who will be responsible for liaison, cost control and invoicing, maintaining the project
schedule and who will represent the consultant in matters pertaining to all aspects of reporting.

Up to date curricula vitae shall be provided for each team member in an Appendix.

In making a submission, the proponent agrees that the Town of South Bruce Peninsula has the
right, at its own discussion, to reject any non-compliant submissions and that the lowest, or any
submission will not necessarily be accepted.

Fundamental to this competition is the selection of a Proposal that, in the opinion of the Town, is
in the best interest of the Town. To this end, the proponent, in making a submission, agrees that
the Town reserves the right to select a proposal that may be non-compliant and may not be the
lowest price proposal.

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14. Notification

The Town of South Bruce Peninsula will give a written notification of the evaluation results by
June 30, 2008.

Deadline for Submission
The deadline for submission is May 30, 2008.

15. Questions

Any questions regarding this RFP should be directed to Malcolm McIntosh, C.A.O, 315 George
Street, P.O. Box 310 Wiarton, ON N0H 2T0, 519 534 1400 ext 122

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APPENDIX B ­ PPS EXCERPTS

Comprehensive review: means
a) for the purposes of policies 1.1.3.9 and 1.3.2, an official plan review
which is initiated by a planning authority, or an official plan amendment
which is initiated or adopted by a planning authority, which:

1. is based on a review of population and growth projections and which
reflect projections and allocations by upper-tier municipalities and
provincial plans, where applicable; considers alternative directions
for growth; and determines how best to accommodate this growth
while protecting provincial interests;
2. utilizes opportunities to accommodate projected growth through
intensification and redevelopment;
3. confirms that the lands to be developed do not comprise specialty
crop areas in accordance with policy 2.3.2;
4. is integrated with planning for infrastructure and public service
facilities; and
5. considers cross-jurisdictional issues.

b) for the purposes of policy 1.1.5, means a review undertaken by a planning
authority or comparable body which:

1. addresses long-term population projections, infrastructure
requirements and related matters;
2. confirms that the lands to be developed do not comprise specialty
crop areas in accordance with policy 2.3.2; and
3. considers cross-jurisdictional issues.

1.3 Employment Areas
1.3.1 Planning authorities shall promote economic development and
competitiveness by:

1. providing for an appropriate mix and range of employment (including
industrial, commercial and institutional uses) to meet long-term needs;
2. providing opportunities for a diversified economic base, including
maintaining a range and choice of suitable sites for employment uses which
support a wide range of economic activities and ancillary uses, and take into
account the needs of existing and future businesses;
3. planning for, protecting and preserving employment areas for current and
future uses; and
4. ensuring the necessary infrastructure is provided to support current and
projected needs.

1.3.2 Planning authorities may permit conversion of lands within employment areas
to non-employment uses through a comprehensive review, only where it has been

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demonstrated that the land is not required for employment purposes over the long
term and that there is a need for the conversion.

1.1.3.9 A planning authority may identify a settlement area or allow the expansion
of a settlement area boundary only at the time of a comprehensive review and only
where it has been demonstrated that:

a. sufficient opportunities for growth are not available through intensification,
redevelopment and designated growth areas to accommodate the projected
needs over the identified planning horizon;
b. the infrastructure and public service facilities which are planned or available
are suitable for the development over the long term and protect public health
and safety;
c. in prime agricultural areas:
1. the lands do not comprise specialty crop areas;
2. there are no reasonable alternatives which avoid prime agricultural areas;
and
3. there are no reasonable alternatives on lower priority agricultural lands in
prime agricultural areas; and
d. impacts from new or expanding settlement areas on agricultural operations
which are adjacent or close to the settlement area are mitigated to the extent
feasible.

In determining the most appropriate direction for expansions to the boundaries of
settlement areas or the identification of a settlement area by a planning authority, a
planning authority shall apply the policies of Section 2: Wise Use and Management
of Resources and Section 3: Protecting Public Health and Safety.

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