RFP Develpment Charges Background Study

THE CORPORATION OF THE
TOWN OF SOUTH BRUCE PENINSULA

REQUEST FOR PROPOSAL

DEVELOPMENT CHARGES BACKGROUND STUDY

ISSUED: APRIL 25, 2008

CLOSING DATE: MAY 30. 2008

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TOWN NEEDS AND EXPECTATIONS

The Council of the Corporation of the Town of South Bruce Peninsula has authorized the
preparation of a background study required under the Development Charges Act. The Town of
South Bruce Peninsula is issuing this Request for Proposal for the completion of such study, and
invites firms experienced with development charges in Ontario to respond. The scope of the
work includes but is not limited to:

· Establishing population and household growth forecasts based on the 2006 Census and
latest Ministry of Finance projections.
· Compiling future growth related infrastructure requirements in collaborations with Town
personnel.
· Completing all necessary steps in accordance with the Act in order to calculate the
development charges (it should be noted that the development charges will consist of
multiple rates; serviced and un-serviced areas).
· Recommending polices with respect to local services, exemptions, indexing, phasing in,
etc.
· Compiling and printing the full background study.
· Attendance at public meetings, Committee meetings and Council meetings as required.
· Preparation of a draft development charges by-law.

SCOPE OF PROPOSAL

Interested parties are requested to submit a proposal detailing (at minimum) the following
information:

· Corporate background/history including the name, address and contact person for the
firm.
· Project manager and staff contacts, including resumes and experience.
· Project plans and timeframe.
· Fees and expenses schedule (Including any fee/rate guarantees).
· Three municipal references.

ADDITIONAL CONDITIONS OF REQUEST FOR PROPOSAL

1. All sealed proposals, clearly marked as to contents will be received until May 30, 2008,
and submitted as follows:

PROPOSAL-DEVELOPMENT CHARGES BACKGROUND STUDY
Attn: Malcolm McIntosh
Town of South Bruce Peninsula
P.O. Box 310
315 George St
Wiarton, ON
N0H 2T0

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2. Under no circumstance will proposals be considered which are received after the
specified time.

3. Only one proposal/quotation will be accepted. A proponent who has already submitted a
proposal may submit a further quotation at anytime up to the official closing time. The
last quotation received shall supercede and invalidate all quotations previously submitted
by that proponent for this contract.

A proponent may withdraw his quotation at any time up to the official closing by
submitting a letter bearing his signature and seal as in his quotation to the Town of South
Bruce Peninsula at the address indicated above. Such submission must be received in
sufficient time to be marked before 4:00 p.m. on the date for closing. The proponent
shall show his name on the envelope containing such letter. No telephone call will be
considered.

4. All quotations must be made in ink or by typewriter/inkjet or laser printer. Entries or
changes made in pencil shall, unless otherwise decided by the Town be determined
invalid. Quotations which are incomplete, conditional, illegible or obscure may be
rejected.

Quotations that contain prices which appear to be so unbalanced as likely to affect
adversely the interests of the Town may be rejected unless otherwise decided by the
municipality.

5. If a proponent has omitted a price for an item in the quotation, they shall, unless
specifically stated otherwise in the quotation, be deemed to have allowed elsewhere in the
quotation for the cost of carrying it, and unless otherwise agreed to by the Town, no
increase shall be made in the total price on account of such omission.

6. Eight copies of the proposal shall be submitted.

7. The proposal shall be valid for 30 days after the date of closing.

8. The proposal must be signed by an authorized representative with the corporate power
and authority to execute and deliver obligations as proposed.

9. The Town is not obligated to accept the lowest cost or any proposal (or part thereof)
submitted.

10. The Town reserves the right to reject any or all the submissions and to determine in its
own judgment the organization best qualified to undertake these services.

11. The Town will not be responsible for any cost incurred by proponents in the preparation
or submission of a proposal.

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12. The Town specifically reserves the right to request proponents to address specific
requirements not adequately covered in their initial submission and/or to provide
additional information.

13. The request for proposal is not a call for tender, thus any proposal submitted, reviewed
and examined by the Town does not result in a contract between the Town and the firm
submitting the proposal.

14. Proponents may be invited to discuss their proposal in further detail with the CAO.

15. For more information please contact: Malcolm McIntosh, CAO (519) 534-1400 Ext 122
or cao@southbrucepeninsula.com.

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