RFP Growth Strategy for the Sauble Beach Core Area

Town of South Bruce Peninsula
Request for Proposals
For
A Growth Strategy for the Sauble Beach Core Area

Prepared by:

COUNTY OF BRUCE
PLANNING & ECONOMIC DEVELOPMENT DEPARTMENT

Growth Management Strategy (Sauble Beach) ­ Request for Proposals 1
April 24, 2008
1. Introduction/Issues

The Town of South Bruce Peninsula invites Requests for Proposals to undertake a growth
strategy for the core area of Sauble Beach. The growth strategy shall be in the form of an official
plan amendment to the existing local official plan.

The existing plan policies are found in the local official plan for The Town of South Bruce
Peninsula. The Towns plan, as well the Bruce County Official Plan, designate the Sauble Beach
area as a "Primary Settlement Area".

The Town of South Bruce Peninsula is currently undertaking an environmental assessment that is
investigating municipal sewer and water services for the core area of Sauble Beach. If Council
makes a commitment, through the EA process, to provide such services, a review of existing
official plan development polices and zoning regulations will have to be undertaken.

The growth strategy should consist of the following elements as a minimum:

1.1 The development of new servicing policies
1.2 The development of new land use designations an land use polices for the designations,
including provisions for mixed used neighborhoods
1.3 The development of new site plan control policies
1.4 The development of new zoning regulations to implement the new land use policies

2. Required Elements - Project Delivery and Public Participation

The Council places high value on creativity and innovation in project delivery and public
participation methods. There is a general feeling that standard methods of public participation
are becoming somewhat time worn (such as surveys, open houses, public meetings). This is not
to say that these methods should be ruled out, but we ask those responding to the RFP to use
creativity and imagination in engaging the public in this process.

The following minimum components shall be required:

i) The consultant shall be required to report to a project steering Committee that
shall be appointed by Council. The consultant shall meet with the steering
committee at least once in every proposed project phase;

ii) The consultant shall ensure that the public is engaged in a meaningful way in each
stage of the process;

iii) The consultant shall provide for at least one statutory public meeting prior to
Council adoption;

iv) The Consultant shall ensure that all statutory requirements of the Planning Act are
met.

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April 24, 2008
As a guideline to consultants only, Council would expect the process might include the following
standard elements:

Phase I: Summary of Background information/ Preliminary Issues/Actions Identification
Phase II: Preliminary Issues/Actions Refinement
Phase III: Vision, Goals & Objectives Development
Phase IV: Official Plan Policy Development and Plan Preparation, Preparations of new
zoning regulations.
Phase V: Plan adoption by local Council

3. Availability of Background Material

It is expected that the successful consultant shall make use of existing background information,
where available. However, the consultant shall be required to provide updates to existing data
where required.
Existing background data that is available to the consultant includes:
Existing official plans and maps from all areas covered
Existing Zoning By-laws
Bruce County Official Plan, and associated background report
Digital Parcel fabric, geo-referenced, including associated O.P. and zoning layers
Sewer and water capacity and infrastructure information
Bruce County Housing Study

4. Deliverables

The consultant shall provide to the Council twelve (12) completed paper copies of the documents
in a format suitable for adoption, along with associate schedules. The consultant shall also
provide one digital copy of all text documents in a MS word format. Digital map files shall be
provided that in ESRI shape file format ­ georeferencing on base maps must be maintained by
consultant in the development of any new thematic layers.

5. Pricing

All prices must be in Canadian Funds and include Goods and Services Tax and Provincial Sales
Tax separately, where applicable. The proposal shall include the following:
- A summary of the method of costing used.
- A summary of the major work components and the prices/estimates assigned to each
phase including an estimate of the number of hours that will be required for the issues
identified in section 4 broken down by level of staff assigned to each of the phases.
The scope of the engagement may only be broadened with express written authority
of the Town.
- The set fees should indicate all aspects of the Request for Proposal.
- Any report or item over and above the terms, conditions and specifications as outlined
shall be detailed complete with pricing per addition.

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April 24, 2008
6. Study Timing

Response to this RFP should provide timing details for each phase in the project. Council has
estimated that the study should have a total duration of 6 months from start to finish.

7. Notification and Critical Dates

ACTIVITIES DATES

Request for Proposal issued April 24, 2008
Responses due May 30, 2008
Staff Recommendation to Council
Notification of Award of Proposal June 30, 2008
Delivery commences

8. Study Budget

The Study Budget Upset Limit is ______ including fees and disbursements, but not including
GST.

9. Qualifications

The consultant(s) shall be a registered professional planner (RPP, MCIP). Experience in rural
and small town planning is considered an asset.

10. Evaluation of Submissions

Tenders shall be reviewed by the Council and/or staff. The evaluation of the Proposals will be
based primarily on the following criteria being assessed:

Work Plan (20 points)
Demonstrated ability and experience on similar projects (10 points)
Qualifications/Experience of key project personnel (10 points)
Creativity of Application (15 points)
Proposed Fee (45 pts to lowest - 35 pts to highest)

MAX. POTENTIAL SCORE 100 points

11. Acceptance/Rejection of Submissions

The proposal shall clearly identify a work plan, costs and schedule to satisfy the Minimum
Deliverables of the Project as described in Section 4. The proposal shall identify a Project
Manager who will be responsible for liaison, cost control and invoicing, maintaining the project
schedule and who will represent the consultant in matters pertaining to all aspects of reporting.

Up to date curricula vitae shall be provided for each team member in an Appendix.

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April 24, 2008
In making a submission, the proponent agrees that the Town of South Bruce Peninsula has the
right, at its own discussion, to reject any non-compliant submissions and that the lowest, or any
submission will not necessarily be accepted.

Fundamental to this competition is the selection of a Proposal that, in the opinion of the Town, is
in the best interest of the Town. To this end, the proponent, in making a submission, agrees that
the Town reserves the right to select a proposal that may be non-compliant and may not be the
lowest price proposal.

12. Notification

The Town of South Bruce Peninsula will give a written notification of the evaluation results by
June 30, 2008.

Deadline for Submission
The deadline for submission is May 30, 2008.

13. Questions

Any questions regarding this RFP should be directed to Malcolm McIntosh, C.A.O, 315 George
Street, P.O. Box 310 Wiarton, ON N0H 2T0, 519 534 1400 ext 122

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April 24, 2008