TOWN OF SOUTH BRUCE PENINSULA
TENDER 08-12
Allenford Playground Equipment
Sealed tenders on forms provided, clearly marked as to the contents will be received by the
undersigned at the address below until 11:00 am local time on Friday, June 20, 2008. The tender
price shall include all applicable taxes and must be signed by your company personnel having
signing authority. Tender Documents outlining the project specifications may be picked up at
Town Hall, weekdays from 8:30 am -4:30 pm.
The lowest or any tender not necessarily accepted.
TOWN OF SOUTH BRUCE PENINSULA
Brad McRoberts, P.Eng.
Manager of Public Works
PO Box 310, 315 George St.
Wiarton, ON N0H 2T0
(519) 534-1400 ext 131
TOWN OF SOUTH BRUCE PENINSULA
TENDER FOR
CONTRACT 08-12
ALLENFORD PLAYGROUND EQUIPMENT
TOWN OF SOUTH BRUCE PENINSULA
TENDER FOR CONTRACT 08-12
The Contractor has carefully examined the provisions, plans, specifications and
conditions attached to this tender, and has carefully examined the site and location of
the work to be done under this contract, and the Contractor understands and accepts
the said provisions, plans, specifications and conditions and, for the prices set forth in
this tender, hereby offers to furnish all machinery, tools, apparatus and other means of
construction, furnish all materials, except as otherwise specified in the contract, and to
complete the work in strict accordance with the provisions, plans, specifications and
conditions attached to this tender.
Attached to this tender is a certified cheque in the amount specified in the "Tendering
Requirements", made payable to the municipality. The proceeds of this cheque shall,
upon acceptance of the tender, constitute a deposit which shall be forfeited to the
municipality if the Contractor fails to file with the municipality an executed form of
agreement for the performance of the work prepared by the municipality in accordance
with this tender and the provisions, plans, specifications and conditions attached hereto
within ten (10) days from the date of Acceptance of the Tender.
It is agreed that the tendered scope of work is an estimated only and may be increased
or decreased by the municipality upon written consent one party to the other without
alteration of the contract. Such increases or decreases shall not exceed fifteen (15)
percent of the tender bid for these works.
I/WE (the Contractor) promise to have the playground equipment delivered to the
municipality for installation by ______________________ (date to be completed by the
Contractor) and to diligently perform the work continuously without undue delay and
further promise to complete the work by .
BY _________________________________________________________
Name of firm or individual please print (hereafter referred to as "The
Contractor")
_________________________________________________________
Address
__________________________________________________________
Name of person signing for firm (please print)
__________________________________________________________
Name of person signing for firm (signature)
__________________________________________________________
Office of person signing for firm
TOWN OF SOUTH BRUCE PENINSULA
TENDER FOR CONTRACT 08-12
Information for Bidders
A) PREAMBLE
For the purpose of this tender and all associated communication and documentation
thereto, the Town of South Bruce Peninsula shall be referred to as the "Town",
"Municipality" or the "Corporation".
For the purpose of this tender and all associated communication and documentation
thereto, the terms "bidder", "tenderer" and "contractor" shall mean the person or
company submitting the tender bid.
B) TENDER DEPOSIT
A certified cheque made payable to Town of South Bruce Peninsula in the amount of
10% of the tender bid must be submitted with the tender.
The tender deposits of all but the two lowest bidders will be returned within fourteen (14)
days after the closing date. The tender deposit of the two lowest bidders will be
retained until a tender has been accepted, the required surety and other documents
specified have been accepted, and a contract has been executed by the Owner and the
successful bidder.
The tender deposit of the bidder to whom the contract is awarded shall be forfeited
should the successful bidder fail to execute a contract and provide the satisfactory
documents as required, prior to signing the contract after receiving written notice of the
Owner's intent to award the contract.
Tenders not accompanied by a certified cheque will not be accepted.
C) BASIS OF REJECTION OF TENDER
Tenders may be rejected for any of the following reasons:
(a) Bids received after the tender closing time and date specified.
(b) Bids which are not accompanied by the appropriate tender deposit.
(c) Bids received on other than the tender forms supplied.
(d) Bids not completed in ink.
(e) Incomplete bids.
(f) Qualified or conditional bids.
(g) Bids not properly signed and sealed.
(h) Bids containing addition, typographical or any identified error.
D) FEDERAL GOODS AND SERVICES TAX
The bidder will indicate the amount of Goods and Services Tax paid under the contract.
Where the Goods and Services Tax changes during the performance of this contract,
the appropriate change will be made in this billing and payment.
The Contractor agrees to supply his G.S.T. registration number supporting his
responsibility to collect G.S.T. and to support the Municipality's claims, where
appropriate, to G.S.T. paid in this contract.
E) PROVINCE OF ONTARIO RETAIL SALES TAX
The bidder shall include all Provincial Sales Taxes applicable in the Tender, and shall
ensure that this tax is not applied on the Federal Goods and Services Tax.
Where, during the course of this contract, the Provincial government changes the
Provincial Sales Tax rate, the Contractor and the Municipality agree to process
respective reasonable adjustments in pricing and payments reflecting such unless the
contract will be recognized by the Province under its originally executed terms for
purposes of sales tax.
F) COMPLIANCE WITH REGULATIONS AND ACTS
The Contractor shall be responsible for, and shall pay all dues and assessments
payable under the Workers' Compensation Act, the Unemployment Insurance Act or
any other act, whether Provincial, Federal or Municipal, in respect to all his employees
or operations, and shall upon request, furnish the Corporation with satisfactory evidence
that he, the Contractor has complied with the provisions of any act.
The Contractor shall abide by all acts, by-laws and regulations relative to the
performance of the work.
G) COMPLETION
The playground equipment is to be delivered to the municipality for installation no later
than August 15, 2008.
TOWN OF SOUTH BRUCE PENINSULA
TENDER FOR CONTRACT 08-12
H) PAYMENTS
Following completion of the work, the Contractor is to submit an invoice indicating the
amount and contract number, to the Town of South Bruce Peninsula for the work
performed. Within forty-five (45) days of the date of acceptance of the work, a cheque
will be released to the contractor. The invoice submitted by the Contractor shall not
exceed the accepted tender bid amount unless specifically accepted by the Town and
processed under a formal Change Order.
I) CAO OR OTHER DESIGNATE
Brad McRoberts, P.Eng, Manager of Public Works shall be interpreted as the acting
designate for the Council of the Town of South Bruce Peninsula.
J) ALLENFORD CURLING CLUB
The Allenford Curling Club is located at 10 Alice Street, Allenford, Ontario.
K) ALLENFORD PLAYGROUND EQUIPMENT SPECIFICIATION
The tender will be accepted for equipment as identified below. The playground
equipment will be installed by the Municipality of South Bruce Peninsula.
1. Climbing Wall
· Four "cliff hanger" or equivalent units
· 170cm x 20cm x 173.5cm
· Weight: 75 lbs
· Mounting: 9cm or smaller diameter pipes
· Capacity: 500 lbs hanging from the protruding edge
· CAN/CSA-Z614-03 compliance
· Primary colours
· Medium density polyethylyne or equivalent
2. Riding Animals
· 2 single rider animals (preferably two different animals)
· 1 double rider animal
· Each animal to be a different colour
· Heavy wall, high impact resistance
· Ultraviolet inhibitors
· Non skid foot rests
· Enclosed handle grips
· Spring stand for single rider 48.3cm x 20cm x 20cm (31 lbs)
· Single rider not larger than 88.9cm x 53.3cm x 58.4cm (33 lbs)
· Spring stand for double rider 38.7cm x 39.4cm x 48.3cm (100 lbs)
· Double rider not larger than 99.1cm x 68.6 cm x 73.7 cm (45 lbs)
· CAN/CSA-Z614-03 compliance
· Medium density polyethylyne or equivalent
3. Adventure Table
· Miniature play landscape and activity table
· Maintenance free one piece polyethylene
· Bolts to permanent surface
· No moisture pooling in surface areas
· 186.9cm x 75.2cm x 78.7cm (90 lbs)
· CSA/CAN compliant
4. Climbing Structure with Slides
· Enclosed polyethylene tube slide
· Open polyethylene slide with slide hood
· Ladder climbing access of suitable material
· Walk up "ramp" access of metal or steel material or equivalent
· CSA/CAN compliant
· Mounting tubes and brackets as applicable
· 8-10 feet high
L) Base Material for Playground
The base material will be sourced, installed and the responsibility of the Town of South
Bruce Peninsula.
N) LOADING OF MOTOR VEHICLES
Where a vehicle is hauling material for use in the contract, in whole or in part upon a
public highway and where motor vehicle registration is required for such vehicle, the
Contractor shall not cause or permit such vehicle to be loaded beyond the legal limit, or
to be operated in any unsafe manner as specified in the Highway Traffic Act, whether
such vehicle is registered in the name of the Contractor or otherwise.
P) FINANCIAL OBLIGATIONS
The Contractor shall discharge all liabilities incurred by him for labour, materials and
services used or reasonably required for use in the performance of this Contract on the
date upon which each becomes due and all liabilities incidental thereto.
The Contractor will operate the equipment himself or provide at his own cost, competent
operators, and will, when so required at any time furnish evidence satisfactory to the
CAO, that all wages due to any such operator have been paid.
Q) BIDDING PROTOCOL
All tender bids shall include labour, material, insurance and any costs as may be
required to fulfil the contract obligations.
S) LIABILITY
The Town assumes no liability for lost, stolen or damaged equipment or materials in the
performance of these works. The Contractor shall save harmless the Town, its heirs,
assigns, agents or successors from any liability arising from the inability to perform the
works due to lost, stolen or damaged equipment and/or materials.
TOWN OF SOUTH BRUCE PENINSULA
TENDER FOR CONTRACT 08-12
TENDER BID FORM
ALLENFORD PLAYGROUND PROJECT
EQUIPMENT PURCHASE AND DELIVERY
CONTRACT 08-12
ITEM 1
Total Labour
Description Material Cost GST PST Total
Cost
Tender Item K-1
Climbing Wall
ITEM 2
Total Labour
Description Material Cost GST PST Total
Cost
Tender Item K2
Riding Animals
ITEM 3
Total Labour
Description Material Cost GST PST Total
Cost
Tender Item K3
Adventure Table
ITEM 4
Total Labour
Description Material Cost GST PST Total
Cost
Tender Item K4
Climbing Structures
with Slides
____________________________________ _______________________
Signature of Bidder Date
